Clean up folder will delete and move duplicate emails in the specific folder to the Deleted Item. Clean up folder and sub folders will allow you to clean up also subfolders. Once done, you might right click on the Deleted Items folder and hit Empty Folder to delete your duplicated email instances for good. Jun 21, 2016 To remove duplicate emails in Outlook 2016, 2013, 2010, 2007, 2003 and below versions, just follow the above steps in order to avoid redundancy issues that occur in MS Outlook. However, these manual procedures will be only applicable for smaller sized PST file. Pls provide a tool to eliminate duplicates in outlook for MAC, it is essential! [email protected] commented May 13, 2018 7:11 PM Flag as inappropriate Flag as inappropriate Delete. When this Outlook add-in finds duplicate messages, you can choose from a number of options to deal with the copies: Delete duplicate (move to the Deleted Items folder) - a copy is moved to Deleted Items. Delete permanently - removes the copies without the possibility to restore them. Mark with a flag. Home > Email Tools > Steps to remove duplicated email messages in Outlook 2016 Eric Simson Updated on November 21, 2018 Email Tools 44 Comments Summary: The guide highlights the common reasons that result in duplication of email messages in Outlook 2016 and describes the best ways to resolve an email replication issue without affecting the.
Summary: The guide highlights the common reasons that result in duplication of email messages in Outlook 2016 and describes the best ways to resolve an email replication issue without affecting the smooth functionality of the mailbox.
Have you ever noticed email duplication in your Outlook 2016 mailbox?
This is when more than one copy of mailbox data, specifically, email messages get accumulated in the mailbox and affects the overall performance and productivity of the application. If so, you must be looking for a reliable solution to remove Outlook 2016 duplicate emails from the Outlook PST file so that you can store data in a more organised way.
Duplicated data not only consumes space on the drive but also makes the emailing application bulky. Due to a large volume of content, the PST size becomes outsized, and in severe cases, it leads to file corruption. Several reasons cause PST replication, and it is essential to detect the exact cause behind the replication.
Key Reasons that Result to Duplicate Emails in Outlook 2016/2013/2010/2007
Some common reasons that lead to PST data duplication are mentioned below:
Sometimes, the rules might be inappropriately configured by mistake; this creates confusion while you receive an email message. This builds up data duplication in the Outlook mailbox.
Tool For Remove Duplicate Emails Outlook Macro
Due to the short frequency of Inbox updates, the email messages and other mailbox components might not be synchronized and this leads to data duplication.
Multiple creations of the same email account can cause incoming data to synchronize repeatedly. Due to this, users encounter duplication in the Outlook mailbox.
Due to incorrect settings of the mailbox, while creating an account, you may receive the same email message, calendar entries, or contacts multiple times.
When anti-virus program is set on the same machine that runs Outlook, the possibilities are that it intercepts Send or Receive request in Outlook.
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What Happens when Duplicate Emails Occur in Outlook 2016/2013/2010?
Duplicate items in your mailbox can cause severe issues such as a slow performance of the PST or application, PST file corruption, and much more. Thus, it is important to clean duplicate emails in MS Outlook with utmost consideration. Let’s understand some common outcomes of the duplicate items in detail.
Tips to Delete Duplicate Emails in Outlook 2016/2013/2010/2007
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To remove duplicate emails from Outlook PST file, it is required to understand the actual cause of the problem. Once the cause is detected, apply the appropriate workaround. Listed below are the tips that you can use:
#1: Configure Rules Correctly
Check the Outlook Rules to ensure that they are not configured incorrectly as this creates confusion among various email folders
#2: Set Inbox Update Frequency
Increase Inbox update frequency by following the given procedure:
#3: Run Inbox Clean Up
MS Outlook integrates several utilities and add-ins that help clean duplicate emails in MS Outlook effectively. One such built-in utility is Clean Up that can be executed manually from within the application. To run Clean Up for removing duplicated inbox email messages, follow the steps below:
#4: Anti- Virus Application
Tool For Removing Duplicate Emails Outlook Mac Download
Antivirus app is somehow responsible for setting up and closing down Server connection and if the connection is not shut down properly the email message is not flag as received. Due to this, the user will see duplicates in its mailbox.
To resolve this, go through the anti-virus instruction manual to check the procedure to disable email protection. Once the email protection is disabled, let the Outlook encounter several Send or Receive cycles. Make sure that duplicated emails are no longer received and check if the anti-virus program is running as expected.
#5: Professional Outlook Toolkit
Stellar Toolkit for Outlook is a potential solution to remove Outlook duplicates. It not only removes the duplicate email messages but also removes junk files and makes Outlook more productive. No data is ever compromised as the tool is engineered using smart and powerful algorithms that detect duplicate emails and removes them efficiently.
The toolkit is actually a complete package to resolve multiple Outlook mailbox problems. It offers a number of functions such as repairing PST file, splitting PST into smaller proportions, compact or compressing the size of the PST file without compromising on a single bit of data, recover lost or deleted mailbox items from MS Outlook, merge PST files, recovery of lost or forgotten passwords, Conversion of OST to PST file etc.
Remove Duplicate Emails In Outlook
It can be downloaded and installed on Windows 10, 8, 7, Vista and XP. and lower versions and supports
MS Outlook Support: Outlook 2019/2016/ 2013/ 2010 /2007 /2003
The Bottom Line
MS Outlook email duplication is a common issue that can occur in any release of the application. Undoubtedly, it affects mailbox functionality, productivity, and performance to a considerable extent; due to this, it is important to remove duplicate emails using a reliable method.
Although it is not a complicated procedure, the integrity and importance of email messages are always at stake. Therefore, a reliable duplicate remover mechanism must be utilized to remove the replicated emails and to save the original messages.
Reader Susan Swartz has tired of reading the same messages over and over. She writes:
What’s the current best way to find duplicate mail messages?
Great question. Let me rephrase it so that the answer is more helpful:
What’s the current best way to get rid of duplicate mail messages? Download office license removal tool.
I suggest this rephrasing because, honestly, at the end of the process you want to delete Mail’s duplicate messages. So let’s just cut to the chase.
I’ve found that cutting is best achieved by downloading, installing, and running JollyRoger’s free Remove Duplicate Messages AppleScript (direct download link). It works this way.
First, make sure that your email is backed up (as part of an overall Mac backup). The following process shouldn’t cause any harm but if something goes wrong, you can fall back on your backup.
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After downloading the archive, open it. Hold down the Option key, click the Finder’s Go menu, and choose Library. Within the Library window that appears, locate the Scripts folder and drag the Remove Duplicate Messages script into it.
Launch Mail and select the mailbox you’d like to remove the duplicates from. Select all of the messages in that mailbox; then, from Mail’s AppleScript menu, choose Remove Duplicate Messages. (If you don’t see an AppleScript menu, launch AppleScript Editor—found in /Applications/Utilities—open its preferences, and from the General tab enable the Show Script Menu in Menu Bar option.)
A Remove Duplicate Messages folder will be created on the desktop. Within it you’ll find a Read Me document, as well as the Remove Duplicate Messages.log file. If the AppleScript finds any duplicate messages, it will remove them from Mail and copy them into a Removed Duplicates folder within the Remove Duplicate Messages folder on the desktop. When the script is finished, you’ll see a window that tells you how many duplicates (if any) it removed. Repeat this process for other mailboxes.
If you like, you can preview these message to ensure that they really are duplicates—and then toss them out. You can also double-click the log file to view its contents in the Console application.
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